Internet-tehnologies ???????
Automation objectives in field:
Document generation and processing:
Simplifying controle:
Information access provision:
- creation of an electronic version of the software, document editing and printing;
- implementation of unite procedure to departments for work with documents;
- the use of a common document numbering, general reference books, etc.;
- streamlining document flow, control of execution;
- reducing complexity and improving the quality of documents produced;
- avoidance of work duplication regarding document information;
of timely - document execution and passage in departments
notification of employees and managers about received and newly created documents,
no loss of documents, fastly receive information about accomplishment status
and document location;
- software managed and controlled access of personeel to documents;
- centralized electronical document and all other material archive;
- simplification of operational search (collection) of thematic documents by pre set parameters;
Possible functions of automated systems :
Provision
Registration
Organization
Receiving
Creating conditions for
Support
- the use of a common document procedure in company and its departments;
- project planning and management, regarding its complexity and statuss;
- individual or coop document preparation;
- unique document number assignment;
- document exchange between departments and personeel;
- controlled access, safety, account, mailing and document usage;
- executive discipline control with notifications;
- validate document timeliness and corectness;;
- outgoing internal documents;
- all incoming documents with further forwarding to managers or departments;
- projects and meetings, managerial tasks and personeel applications;
- document movement, including directions, resolutions, completion reports, document agreement;
- contract closure and accomplishment process operational controle;
- real time personeel notification about managerial tasks;
- information exchange between department, staff and clients ;
- search for document cards combined details;
- electronical document copies storage with controlled access to them;
- companys contacts informational support with clients;
- documents submission on retrieval from archive;
- report based on document information and their execution status;
- reliable information on document and order status;
- company managers and MC members informational support;
- reducing management process and paperwork complexity;
- document group work;
- remote connection to documents using internet technology;
- company's project and MC events management.
Software list, used for paperwork automation :
ERP MS Navision
MS SharePoint
MS Word
MS PowerPoint
MS Outlook
IntraNav and WEBNAV
- document generation and processing;
- document information usage;
- advertisement board;
- calendars, tasks;
- document lists;
- document group work;
- document generation with version control and notifications using SharePoint;
- business process scheme creation for its documentation, improvement and using in staff education;
- send/receive mail messages, notifications about document flow;
- process dispatching;
- data processing;
- document process and printing;
- information control and process status;
- electronical document copy usage through internet;